{"id":323,"date":"2026-03-07T07:02:02","date_gmt":"2026-03-07T07:02:02","guid":{"rendered":"https:\/\/onesystemcrm.com\/help\/?post_type=docs&p=323"},"modified":"2026-03-07T07:25:52","modified_gmt":"2026-03-07T07:25:52","password":"","slug":"getting-started-setup-a-booking-calendar","status":"publish","type":"docs","link":"https:\/\/onesystemcrm.com\/help\/docs\/getting-started-setup-a-booking-calendar\/","title":{"rendered":"Getting Started – Setup A Booking Calendar"},"content":{"rendered":"

Set up Personal Booking Calendar<\/strong><\/h2>\n

Your personal booking calendar is your best friend when it comes to managing appointments. Once it’s up, you’ll wonder how you ever managed without it.<\/p>\n

To use Google Calendar for scheduling appointments, it’s essential to first create a HighLevel Personal Booking Calendar. This booking calendar serves as the foundation for your scheduling rules\u2014allowing you to configure availability, buffer times, meeting durations, and reminders. Even if you use Google Calendar daily, this calendar is required to manage how bookings are accepted and displayed within HighLevel.<\/p>\n

    \n
  1. Navigate to\u00a0Calendar > C<\/strong>alendar Settings<\/strong>.\"\"<\/li>\n
  2. Click\u00a0+ New Calendar<\/strong>.\"\"<\/li>\n
  3. Select calendar type (for 1-on-1 meetings, choose\u00a0Personal Booking<\/strong>).<\/li>\n
  4. \"\"<\/li>\n
  5. Fill in your calendar details (give it a friendly name, select yourself as the host, review your custom URL, specify appointment duration, and set your available hours). Then Click\u00a0Confirm<\/strong>.<\/li>\n
  6. \"\"<\/li>\n
  7. Copy the calendar\u00a0link<\/strong>\u00a0or embed\u00a0code<\/strong>.\"\"<\/li>\n
  8. Share<\/strong> the calendar link to start booking appointments!<\/li>\n<\/ol>\n

    Next<\/strong>, you can customize your calendar appearance to match your branding, making it even more inviting.<\/p>\n

    \n

    Add Yourself As A Team Member<\/strong><\/h2>\n

    Even if you’re working solo, adding yourself as a team member ensures everything runs smoothly. Think of it as giving yourself VIP access to your own scheduling system.<\/p>\n

      \n
    1. Navigate to\u00a0Settings > My Staff<\/strong>.<\/li>\n
    2. Click\u00a0Add User<\/strong>.<\/li>\n
    3. Add yourself and save the details.<\/li>\n<\/ol>\n

      Next<\/strong>, you can set specific permissions for yourself or additional team members, streamlining your workflow.<\/p>\n

      \n

      Set up Automated Reminders<\/strong><\/h2>\n

      Automated reminders mean fewer missed appointments and happier clients. They\u2019re like your calendar gently tapping clients on the shoulder to remind them you’re meeting soon.<\/p>\n

        \n
      1. Navigate to\u00a0Automation<\/strong>.<\/li>\n
      2. Click\u00a0Create Workflow<\/strong>\u00a0and select\u00a0Recipe<\/strong>.`<\/li>\n
      3. Choose the recipe\u00a0Appointment Confirmation + Reminder<\/strong>.\"\"<\/li>\n
      4. Edit the\u00a0Confirmation Email<\/strong> action.<\/li>\n
      5. Update your meeting link (Zoom, Google Meet, etc.) and click\u00a0Save Action<\/strong>.<\/li>\n
      6. Review all actions.<\/li>\n
      7. Click\u00a0Publish<\/strong>.<\/li>\n
      8. Click\u00a0Save<\/strong>.<\/li>\n<\/ol>\n

        Next<\/strong>, consider customizing your reminders with personalized messages to build stronger client relationships.<\/p>\n

        \n

        Integrate Personal Calendar<\/strong><\/h2>\n

        Connecting your booking system with your personal calendar keeps everything in sync. No more double-booking or missed meetings, just effortless organization.<\/p>\n

          \n
        1. Navigate to\u00a0Calendars > Calendar Settings<\/strong>.\"\"<\/li>\n
        2. Select the\u00a0Connections<\/strong>\u00a0tab and click\u00a0Add New<\/strong>\u00a0to connect your personal calendar.\"\"<\/li>\n
        3. Then select the\u00a0Video Conferencing<\/strong>\u00a0tab and click\u00a0Add New<\/strong> to link your preferred conferencing tool.\"\"<\/li>\n<\/ol>\n

          Next<\/strong>, double-check that your integrations are syncing properly to enjoy seamless scheduling!<\/p>\n

          \n

          Share from the Calendar Header<\/strong><\/h2>\n

          Sharing directly from the calendar you\u2019re editing saves time and prevents copy-paste errors.<\/p>\n

          Use the Share button<\/strong><\/p>\n

          Open\u00a0Settings \u2192 Calendars \u2192 [Your Calendar]<\/strong>\u00a0and click\u00a0Share<\/strong>\u00a0in the\u00a0top-right header<\/strong>\u00a0to:<\/p>\n

            \n
          • Copy<\/strong> your booking link<\/li>\n
          • Create a\u00a0One-Time Link<\/strong><\/li>\n
          • Get the\u00a0Embed<\/strong> code<\/strong><\/li>\n
          • Preview<\/strong>\u00a0the calendar as visitors see it\"\"<\/li>\n<\/ul>\n
            \n

            Frequently Asked Questions<\/strong><\/h2>\n

            Q: Where do I find my booking link now?<\/strong>
            \nOpen\u00a0Settings \u2192 Calendars \u2192 [Your Calendar]<\/strong>\u00a0and click\u00a0Share<\/strong>\u00a0in the top-right header. Click\u00a0Copy Link<\/strong>.<\/p>\n

            Q: How do I generate a one-time link?<\/strong>
            \nClick\u00a0Share<\/strong>\u00a0in the header and select\u00a0One-Time Link<\/strong>, then follow the prompt to create and copy it.<\/p>\n

            Q: Where\u2019s the embed code for my website?<\/strong>
            \nClick\u00a0Share<\/strong>\u00a0in the header and choose\u00a0Embed Code<\/strong>\u00a0to copy the HTML snippet.<\/p>\n

            Q: Can I preview the calendar as a visitor?<\/strong>
            \nYes. Click\u00a0Share<\/strong>\u00a0and select\u00a0Preview<\/strong>\u00a0(or open the copied link in a private window).<\/p>\n

            Q: What does \u201cTroubleshoot Calendar\u201d do?<\/strong>
            \nIt launches diagnostics to check configuration and availability issues and guides you to fixes.<\/p>\n

            Q: Do these buttons change any existing links?<\/strong>
            \nNo. They surface quick actions; your booking link remains the same unless you create a new one-time link.<\/p>\n","protected":false},"excerpt":{"rendered":"

            Set up Personal Booking Calendar Your personal booking calendar is your best friend when it comes to managing appointments. Once […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"doc_category":[23,3],"doc_tag":[],"class_list":["post-323","docs","type-docs","status-publish","hentry","doc_category-foundational-setup","doc_category-getting-started"],"year_month":"2026-09","word_count":587,"total_views":"58","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"usamasaeed219","author_nicename":"usamasaeed219","author_url":"https:\/\/onesystemcrm.com\/help\/author\/usamasaeed219\/"},"doc_category_info":[{"term_name":"Foundational Setup","term_url":"https:\/\/onesystemcrm.com\/help\/docs-category\/foundational-setup\/"},{"term_name":"Getting Started","term_url":"https:\/\/onesystemcrm.com\/help\/docs-category\/getting-started\/"}],"doc_tag_info":[],"knowledge_base_info":[],"knowledge_base_slug":[],"_links":{"self":[{"href":"https:\/\/onesystemcrm.com\/help\/wp-json\/wp\/v2\/docs\/323","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/onesystemcrm.com\/help\/wp-json\/wp\/v2\/docs"}],"about":[{"href":"https:\/\/onesystemcrm.com\/help\/wp-json\/wp\/v2\/types\/docs"}],"author":[{"embeddable":true,"href":"https:\/\/onesystemcrm.com\/help\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/onesystemcrm.com\/help\/wp-json\/wp\/v2\/comments?post=323"}],"version-history":[{"count":6,"href":"https:\/\/onesystemcrm.com\/help\/wp-json\/wp\/v2\/docs\/323\/revisions"}],"predecessor-version":[{"id":339,"href":"https:\/\/onesystemcrm.com\/help\/wp-json\/wp\/v2\/docs\/323\/revisions\/339"}],"wp:attachment":[{"href":"https:\/\/onesystemcrm.com\/help\/wp-json\/wp\/v2\/media?parent=323"}],"wp:term":[{"taxonomy":"doc_category","embeddable":true,"href":"https:\/\/onesystemcrm.com\/help\/wp-json\/wp\/v2\/doc_category?post=323"},{"taxonomy":"doc_tag","embeddable":true,"href":"https:\/\/onesystemcrm.com\/help\/wp-json\/wp\/v2\/doc_tag?post=323"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}